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Google Cloud Certified - Professional Google Workspace Administrator Sample Questions (Q47-Q52):

NEW QUESTION # 47
A subset of users from the finance and human resources (HR) teams need to share documents with an external vendor. However, external content sharing is prohibited for the entire finance team. What would be the most secure method to enable external sharing for this set of users?

A. Enable 'Visitor Sharing' for the entire finance org unit.
B. Create a group with the finance and HR users who need to share externally.
C. Download and attach the documents to a Gmail message, and send them to the external vendor.
D. Move all users from the finance org unit to the HR org unit.

Answer: B

NEW QUESTION # 48
You are using Google Cloud Directory Sync to manage users. You performed an initial sync of nearly 1,000 mailing lists to Google Groups with Google Cloud Directory Sync and now are planning to manage groups directly from Google. Over half the groups have been configured with incorrect settings, including who can post, who can join, and which groups can have external members. You need to update groups to be configured correctly.
What should you do?

A. Use the bulk upload with CSV feature in the Google Workspace Admin panel to update all Groups.
B. Use the Groups Settings API to update Google Groups with desired settings.
C. Update your configuration file and resync mailing lists with Google Cloud Directory Sync.
D. Create and assign a custom admin role for all group owners so they can update settings.

Answer: B

Explanation:
* Enable the Groups Settings API:
* In the Google Workspace Admin console, enable the Groups Settings API under "Security" >
"API controls" > "Manage Domain Wide Delegation".
* Authorize API Access:
* Set up OAuth 2.0 authorization for your application to access the Groups Settings API.
* Update Group Settings Programmatically:
* Use the Groups Settings API to programmatically update settings for the Google Groups.
* You can set parameters such as who can post, who can join, and external member settings.
* Automate and Validate Updates:
* Develop scripts or use tools to automate the update process for all groups.
* Validate the changes to ensure that all groups have the correct settings as per your requirements.
References
* Google Workspace Admin Help: Google Groups Settings API
* Google Workspace Admin Help: Manage Groups for Business

NEW QUESTION # 49
A user reached out to the IT department about a Google Group that they own: info@company.com. The group is receiving mail, and each message is also delivered directly to the user's Gmail inbox. The user wants to be able to reply to messages directly from Gmail and have them sent on behalf of the group, not their individual account. Currently, their replies come from their individual account. What would you instruct the user to do?

A. Add the group as an email address that can be sent from within Gmail, and verify that the user has access. They can then choose to reply from the group.
B. Add the user's individual account as a delegate to the group's inbox. They can then toggle between the accounts and use the Gmail interface on behalf of the group.
C. Create a new content compliance rule that matches the user's outgoing messages with the group copied, and have it modify the sender to be the group address.
D. Set the group address to be the default sender within the group's posting policies.

Answer: A

Explanation:
* Send from Group Email:
* To send emails on behalf of a group, users must add the group's email address to their Gmail account and verify access.
* This allows them to select the group email as the sender when composing or replying to messages.
* Steps to Add Group Email:
* The user should go to their Gmail settings by clicking the gear icon and selecting "See all settings".
* Navigate to the "Accounts and Import" tab.
* Under "Send mail as," click "Add another email address".
* Enter the group email address (info@company.com) and follow the verification process, which may involve receiving and entering a confirmation code.
* Once verified, the user can select the group email address from the "From" dropdown menu when composing or replying to messages.
References
* Google Workspace Admin Help: Send Emails from a Group Alias

NEW QUESTION # 50
Your company has just received a shipment of ten Chromebooks to be deployed across the company, four of which will be used by remote employees. In order to prepare them for use, you need to register them in Google Workspace.
What should you do?

A. Turn on the Chromebook and press Ctrl+Alt+E at the login screen to begin enterprise enrollment.
B. In Chrome Management | Device Settings, enable Forced Re-enrollment for all devices.
C. Instruct the employees to log in to the Chromebook. Upon login, the auto enrollment process will begin.
D. Turn on the chromebook and log in as a Chrome Device admin. Press Ctrl+Alt+E to begin enterprise enrollment.

Answer: A

Explanation:
To prepare the Chromebooks for use and register them in Google Workspace, enterprise enrollment is required. This process ensures that the devices are managed under your organization's policies.
Enterprise Enrollment: This is a process that ties a Chromebook to your organization's Google Workspace account, applying policies and settings you've configured in the Google Admin console.
Steps for Enrollment:
Turn on the Chromebook: Start the device and wait for the login screen to appear.
Initiate Enrollment: Press Ctrl + Alt + E at the login screen. This key combination is specifically designed to start the enterprise enrollment process.
Sign In: Use the credentials of an account that has the necessary permissions to enroll devices (typically a Google Workspace admin account).
Complete Enrollment: Follow the prompts to complete the process. The device will now be managed under your organization's policies.
Re-enrollment Settings: It's recommended to enable forced re-enrollment in the Google Admin console to ensure that devices cannot be used without being enrolled again if they are wiped.
Reference:
Enroll ChromeOS devices before deployment

NEW QUESTION # 51
A subset of users from the finance and human resources (HR) teams need to share documents with an external vendor. However, external content sharing is prohibited for the entire finance team. What would be the most secure method to enable external sharing for this set of users?

A. Enable 'Visitor Sharing' for the entire finance org unit.
B. Create a group with the finance and HR users who need to share externally.
C. Download and attach the documents to a Gmail message, and send them to the external vendor.
D. Move all users from the finance org unit to the HR org unit.

Answer: B

Explanation:
Create a Group: In the Google Admin console, navigate to Groups and create a new group for the specific users who need to share documents externally.
Add Members: Add the necessary users from the finance and HR teams to this group.
Set Group Sharing Settings: Configure the group's sharing settings to allow external sharing while keeping the broader organizational settings intact.
Educate Users: Inform the group members about the new sharing permissions and how to securely share documents with the external vendor.
Monitor Sharing Activity: Regularly monitor the group's sharing activity to ensure compliance with organizational policies.
Reference:
Google Workspace Admin Help - Create and Manage Groups
Google Workspace Admin Help - Sharing Settings

NEW QUESTION # 52
......

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